Information and data compliance PEDP

Implementing and promoting compliance with information and data management legislation.

Revision notes

Updates for SFIA 9

Theme(s) influencing the updates for this skill: Application of SFIA skills for records management, Making SFIA easier to consume (enhance readability/guidance/descriptions), Making SFIA easier to consume (updates to skill name/skill description), Making SFIA easier to consume (new levels).
Skill renamed from Personal data protection to broaden scope and to aid understanding of the scope of this skill
New levels have been added at level 4.
Content and/or readability changes have been made to level 5.
You can move to SFIA 9 when you are ready - SFIA 8 skill descriptions will still be available to use.
Previous SFIA assessments or skills mapping are not impacted by this change.

Guidance notes

Includes legislation regulating the holding, use and disclosure of personal data.

Activities may include, but are not limited to:

providing expert advice on policies, procedures and governance
designing privacy-friendly products, services and systems that respect customer privacy and embed data protection
performing impact assessments, identify risks whilst enabling prudent use of data and addressing issues with products and services
responding to incidents
following legislative developments
creating risk models and frameworks
working with subject matter experts in areas such as, but not limited to, legal, public relations, learning and development, procurement, security, data management and architecture.

Understanding the responsibility levels of this skill

Where lower levels are not defined...

Specific tasks and responsibilities are not defined because the skill requires a higher level of autonomy, influence, and complexity in decision-making than is typically expected at these levels. You can use the essence statements to understand the generic responsibilities associated with these levels.

Where higher levels are not defined...

Responsibilities and accountabilities are not defined because these higher levels involve strategic leadership and broader organisational influence that goes beyond the scope of this specific skill. See the essence statements.

Developing skills and demonstrating responsibilities related to this skill

The defined levels show the incremental progression in skills and responsibilities.

Where lower levels are not defined...

You can develop your knowledge and support others who do have responsibility in this area by:

Learning key concepts and principles related to this skill and its impact on your role
Performing related skills (see the related SFIA skills)
Supporting others who are performing higher level tasks and activities

Where higher levels are not defined...

You can progress by developing related skills which are better suited to higher levels of organisational leadership.

Click to learn why SFIA skills are not defined at all 7 levels.

Show/hide extra descriptions and levels.

Levels of responsibility for this skill

Level 1

Level 1 - Follow: Essence of the level: Performs routine tasks under close supervision, follows instructions, and requires guidance to complete their work. Learns and applies basic skills and knowledge.

Level 2

Level 2 - Assist: Essence of the level: Provides assistance to others, works under routine supervision, and uses their discretion to address routine problems. Actively learns through training and on-the-job experiences.

Level 3

Level 3 - Apply: Essence of the level: Performs varied tasks, sometimes complex and non-routine, using standard methods and procedures. Works under general direction, exercises discretion, and manages own work within deadlines. Proactively enhances skills and impact in the workplace.

Information and data compliance: Level 4

Level 4 - Enable: Essence of the level: Performs diverse complex activities, supports and guides others, delegates tasks when appropriate, works autonomously under general direction, and contributes expertise to deliver team objectives.

Supports the implementation of policy, standards and guidelines related to information and data legislation and compliance requirements.

Monitors the implementation of effective controls for internal delegation, audit and control relating to information management.

Reports on the consolidated status of information controls to inform effective decision-making.

Identifies risks around the use of information and data that is subject to specific legislation. Recommends remediation actions as required.

Information and data compliance: Level 5

Level 5 - Ensure, advise: Essence of the level: Provides authoritative guidance in their field and works under broad direction. Accountable for delivering significant work outcomes, from analysis through execution to evaluation.

Contributes to policies, standards and guidelines for information and data compliance.

Provides authoritative advice on implementing compliance controls in products, services and systems.

Investigates breaches and recommends control improvements. Maintains an inventory of legislated data, conducts risk assessments and specifies necessary changes.

Ensures formal requests and complaints are handled following procedures. Prepares and submits reports to relevant authorities, ensuring all compliance requirements are met.

Information and data compliance: Level 6

Level 6 - Initiate, influence: Essence of the level: Has significant organisational influence, makes high-level decisions, shapes policies, demonstrates leadership, promotes organisational collaboration, and accepts accountability in key areas.

Develops strategies for compliance with information and data legislation.

Ensures that the policy and standards for compliance with information and data legislation are fit for purpose, current and correctly implemented.

Acts as the organisation's contact for the regulatory authorities.

Operates as a focus for information and data legislation for the organisation, working with specialists to provide authoritative advice and guidance.

Level 7

Level 7 - Set strategy, inspire, mobilise: Essence of the level: Operates at the highest organisational level, determines overall organisational vision and strategy, and assumes accountability for overall success.

Small change New level Re-named