Asset management ASMG

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Managing the full life cycle of assets from acquisition, operation, maintenance to disposal.

SFIA 9 is in development

SFIA 9 beta due in early July 2024
SFIA 9 planned for publication October 2024

Guidance notes

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Assets to be managed include components such as, but not limited to, hardware, software, data, networking, cloud services, devices, intellectual property, licences and agreements, warranties.

The full life cycle includes acquisition, storage, distribution, movement and disposal of assets.

Asset management requires knowledge of financial, legal and technical processes, tools and techniques.

Activities may include, but are not limited to:

providing information and advice to optimise value, control costs, manage risks, support decision-making and meet regulatory or contractual requirements
providing advice on asset management includes areas such as, but not limited to, the maintenance of hardware assets, licensing of software, protection of intellectual property, and legal obligations
using international standards for asset management
integrating with security, change, and configuration management
resolving issues and risks with unauthorised assets such as, but not limited to, unlicensed copies of software, cloud services, devices.

Understanding the responsibility levels of this skill

Where lower levels are not defined...

Specific tasks and responsibilities are not defined because the skill requires a higher level of autonomy, influence, and complexity in decision-making than is typically expected at these levels. You can use the essence statements to understand the generic responsibilities associated with these levels.

Where higher levels are not defined...

Responsibilities and accountabilities are not defined because these higher levels involve strategic leadership and broader organisational influence that goes beyond the scope of this specific skill. See the essence statements.

Developing skills and demonstrating responsibilities related to this skill

The defined levels show the incremental progression in skills and reponsibilities.

Where lower levels are not defined...

You can develop your knowledge and support others who do have responsibility in this area by:

Learning key concepts and principles related to this skill and its impact on your role
Performing related skills (see the related SFIA skills)
Supporting others with tasks (generic examples are provided by the essence statements for each level)

Where higher levels are not defined...

You can progress by developing related skills which are better suited to higher levels of organisational leadership.

Levels

Defined at these levels:

Click to learn why SFIA skills are not defined at all 7 levels.

Show/hide extra descriptions and levels.

Level 1

Level 1 - Follow: Essence of the level: Performs routine tasks under close supervision, follows instructions, and requires guidance to complete their work. Learns and applies basic skills and knowledge.

Asset management: Level 2

Level 2 - Assist: Essence of the level: Provides assistance to others, works under routine supervision, and uses their discretion to address routine problems. Actively learns through training and on-the-job experiences.

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Uses agreed procedures to create and maintain an accurate register of assets.

Performs activities related to the administration of assets.

Produces routine reports to assist asset management activities and decision-making.

Asset management: Level 3

Level 3 - Apply: Essence of the level: Performs varied tasks, sometimes complex and non-routine, using standard methods and procedures. Works under general direction, exercises discretion, and manages own work within deadlines. Proactively enhances skills and impact in the workplace.

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Applies tools, techniques and processes to create and maintain an accurate asset register.

Produces reports and analysis to support asset management activities and aid decision-making.

Asset management: Level 4

Level 4 - Enable: Essence of the level: Performs diverse complex activities, supports and supervises others, works autonomously under general direction, and contributes expertise to deliver team objectives.

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Controls assets in one or more significant areas ensuring that administration of full life cycle of assets is carried out.

Produces and analyses registers and histories of authorised assets and verifies that all these assets are in a known state and location.

Acts to highlight and resolve potential instances of unauthorised assets.

Asset management: Level 5

Level 5 - Ensure, advise: Essence of the level: Provides authoritative guidance in their field and works under broad direction. Accountable for achieving workgroup objectives and managing work from analysis to execution and evaluation.

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Manages and maintains the service compliance of IT and service assets in line with business and regulatory requirements.

Identifies, assesses and communicates associated risks.

Ensures asset controllers, infrastructure teams and the business co-ordinate and optimise value, maintain control and maintain appropriate legal compliance.

Asset management: Level 6

Level 6 - Initiate, influence: Essence of the level: Has significant organisational influence, makes high-level decisions, shapes policies, demonstrates leadership, fosters organizational collaboration, and accepts accountability in key areas.

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Sets the strategy for asset management across the organisation.

Communicates the policy, governance, scope, and roles involved in asset management.

Promotes awareness of and commitment to the role of asset management in the continuing economic and effective provision of services. Provides information and advice on complex asset management issues.

Initiates impact assessment arising from decisions to obtain, change or continue the possession or use of an asset, system or service.

Level 7

Level 7 - Set strategy, inspire, mobilise: Essence of the level: Operates at the highest organisational level, determines overall organisational vision and strategy, and assumes accountability for overall success.